Kuleana
We are seeking interim help for our Executive Team, with this position having long-term potential pending performance and available funding.
A full-time position would entail a mix of Events Coordinator (EC) and Executive Team duties, whereas a part-time position would focus on one of these areas, ready to support with the other as needed. Executive Team duties would be in the capacity of Executive Assistant (EA), Senior Executive Assistant (SEA), or Assistant Director (AD), depending on experience level.
This is a great opportunity for those with excellent verbal and written communication, organizational, multi-tasking, and event planning skills and experience. Like the Executive Director, this position involves a wide array of tasks and, on any given day, could be working with any given team in the nonprofit based on priority tasks and projects at the time. Below are common types of tasks that occur in addition to ‘one-off’ or project/team-specific tasks:
Lead and oversee planning and implementation of events, i.e. Artist School Visits, film shoots, kanipila, etc.
Communication/Coordination – i.e. Drafting/sending correspondence via email, text message, phone etc., to partners, funders, and staff on behalf of the ED
Organization/Filing – i.e. Documenting, prioritizing and tracking status of own and ED’s tasks and key correspondence (using Asana task management software)
Assist with budgets, spreadsheets, and Google form surveys
Assist other team leaders and staff (program, audio/video, and social media) as needed,
participating in meetings with or on behalf of the ED, and related note-taking
Minimum Qualifications:
- Must live on Oʻahu
- College degree (BA or higher)
- Highly organized, i.e. able to quickly prioritize tasks, proficient in task management
- Strong desire to work with the Hawaiian community in a Hawaiian cultural context and engage with youth
- Detail-oriented and able to handle multiple projects simultaneously
- Strong written and verbal communication skills
- Flexible availability, including scheduled or on-call evening and weekend hours when needed for events or to meet grant deadlines.
- Excellent people skills, able to work with a wide range of people and learning styles
- Proficient in Google Workspace Apps (Gmail, Drive, Sheets, Forms, etc.)
Additional Minimum Qualifications specific to each Executive Team position:
- EA: 2-9 years experience as an Executive Assistant or equivalent
- SEA: 10+ years experience as an Executive Assistant or equivalent
- AD: 4+ years in leadership-level positions at a Hawaiian culture-based nonprofit, directly overseeing 10 or more staff, or 15+ years in a mix of support and leadership positions at a Hawaiian culture-based nonprofit.
Preferred Qualifications
Having 1 or more of the following qualifications is ‘nice but not necessary’ and would not affect decision making in the selection process, except possibly as a tiebreaker among the top 3 candidates for the EC + EA/SEA/AD positions:
- 4+ years experience in event planning/implementation
- Proficiency in ʻōlelo Hawaiʻi and/or various aspects of Hawaiian culture
- Experience teaching and/or working with youth, especially Hawaiian and low-income youth, and/or Hawaiian nonprofits
- Networks related to the fundraising, donor development, and/or implementation of the Mana Mele Project
- Skills and experience related to 1 or more of the 4 areas of Mana Mele mentorships: music, audio engineering, video production, and communications (TV, radio, news)
- Proficiency in Asana
- Experience writing and managing grants
To apply:
1) For the position(s) you are interested in, check to see if you meet the minimum qualifications.
2) If you do, please fill out the following Google form: https://forms.gle/wbVwAPome2yn7tTk8
3) In the meanwhile, please let us know how you learned of this job opportunity – such as Craigslist, Indeed, Facebook, Instagram, referral from a Mana Maoli team member, etc
If you run into any issues with the Google form, please feel free to send your application via email to recruitment@manamaoli.org