The Executive Assistantʻs primary kuleana is to support and assist the Executive Director as needed, which often means helping with a wide array of tasks, and supporting other staff who need it most on any given day.
Kuleana:
- Assist the Executive Director with administrative tasks as needed, including:
- Communication/Coordination – i.e. Drafting/sending correspondence via email, text message, etc. to partners, funders and staff on behalf of the ED
- Organization/Filing – i.e. Documenting and tracking status of own and EDʻs tasks and key correspondence (using Asana task management software)
- Manage and oversee various google calendars
- Assist with budgets, spreadsheets, and google form surveys
- Primary runner during events, video shoots, livestreams, etc.
- Assist team alakaʻi (program, audio, video and social media) as needed
Minimum / Preferred Qualifications:
Minimum Qualifications:
- BA Degree and/or 2-5+ years experience as executive assistant or in office administration
- Highly organized and able to quickly prioritize tasks
- Detail-oriented and able to handle multiple tasks simultaneously
- Strong listening, writing and verbal communication skills
- Excellent people skills – able to work with a wide range of people
- Strong desire to work with Hawaiian community in a Hawaiian cultural context
- Highly proficient in Microsoft Word, Excel, PowerPoint and Google suite
Preferred Qualifications:
- Experience with fundraising, grant-writing, and grant reporting
- Experience with outreach, PR and marketing
- Proficient speaking and writing ability in Hawaiian
- Proficient in project/task management
- Evening and night availability when needed